Leave Cancellation Request Mail to Your Manager Sometimes plans change, and you may need to cancel your previously approved leave. In such cases, you must let your manager know professionally through a leave cancellation request mail. This article covers how to write an effective leave cancellation mail with tips and 5+ ready-to-use samples.
How to Write a Leave Cancellation Request Mail to Your Manager
Here’s what to include:
- Subject Line: Clearly state the purpose
- Greeting: Address your manager appropriately
- Mention Original Leave Details: Include dates and reason (if necessary)
- Request Cancellation: Politely request the cancellation of your leave
- Reason for Cancellation (Optional): Briefly explain why you’re canceling
- Availability Confirmation: Mention you’re available to resume work
- Closing: Thank your manager and sign off professionally
Table of Contents
Subject Line Examples
- Leave Cancellation Request – [Your Name]
- Request to Cancel Approved Leave from [Start Date] to [End Date]
- Cancellation of Leave Application
5+ Sample Leave Cancellation Emails
1. Formal Leave Cancellation Mail
Subject: Leave Cancellation Request – John Doe
Dear [Manager’s Name],
I hope you’re doing well. I would like to cancel my previously approved leave scheduled from [Start Date] to [End Date] due to unforeseen changes in my personal plans.
I will be available to continue my responsibilities during that period.
Apologies for the inconvenience, and thank you for your understanding.
Best regards,
John Doe
2. Leave Cancellation Due to Project Needs
Subject: Leave Cancellation Request
Dear [Manager’s Name],
I’m writing to request the cancellation of my approved leave from [Start Date] to [End Date], as my presence is required for the upcoming project deadlines.
I’m committed to ensuring the timely completion of our work. Thank you for your support.
Sincerely,
[Your Name]
3. Short and Direct Leave Cancellation Email
Subject: Request to Cancel Leave
Hi [Manager’s Name],
Please cancel my leave scheduled for [Start Date] to [End Date]. I’ll be reporting to work as usual.
Thanks,
[Your Name]
4. Leave Cancellation for Health Recovery
Subject: Leave Cancellation Due to Recovery
Dear [Manager’s Name],
I would like to cancel my sick leave from [Start Date] to [End Date] as I’m now feeling better and fit to resume work.
Kindly consider this mail as a formal cancellation request.
Regards,
[Your Name]
5. Leave Cancellation for Personal Reason Change
Subject: Leave Cancellation Notification
Dear [Manager’s Name],
I’m writing to inform you that I will no longer need the leave approved from [Start Date] to [End Date] due to a change in my personal plans.
Kindly consider my leave canceled.
Best,
[Your Name]
6. Leave Cancellation Due to Travel Plan Change
Subject: Cancellation of Leave Application
Hello [Manager’s Name],
My travel plans for next week have been canceled, so I would like to withdraw my leave request for [Start Date] to [End Date]. I’ll be attending work as usual.
Thank you,
[Your Name]
Tips for Writing a Leave Cancellation Mail
- Be Prompt: Inform your manager as soon as plans change
- Be Clear: Mention dates and avoid ambiguity
- Keep It Professional: Use polite language even in informal settings
- Follow Up: Confirm if the cancellation has been updated in records