If you’ve recently received your Transfer Certificate (TC) and noticed that your name is misspelled or incorrect, you’re not alone. Errors in official documents are common—but luckily, they can be fixed with a formal application. In this post, we’ll guide you through how to write an application to the principal for name correction in TC, with 7 sample letters based on the general format.
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Why Is Name Correction in Transfer Certificate Important?
The Transfer Certificate is a crucial academic document issued when a student leaves a school. It contains personal information like name, date of birth, class, and more. If your name is incorrect on the TC, it can cause trouble during college admissions, ID verification, and job applications.
That’s why requesting a correction immediately is essential to writing a proper application to your school principal.
General Format: Application to Principal for Name Correction in TC
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Name Correction in TC
Respected Sir/Madam,
I am [Your Full Name], a student of Class [Your Class], passed out in [Year]. I recently received my Transfer Certificate and noticed that my name has been incorrectly mentioned as [Incorrect Name] instead of [Correct Name].
Kindly correct the same and issue a revised certificate. I have attached relevant documents such as my Aadhaar card and birth certificate for verification.
Thanking you.
Yours sincerely,
[Your Name]
[Roll Number]
[Contact Information]
[Date]
5+ Sample Applications to Principal for Name Correction in TC
Each sample below follows the general format. You just need to replace the placeholder text with your specific details.
Sample 1: Simple Name Correction
To,
The Principal,
ABC Public School,
New Delhi
Subject: Application for Name Correction in TC
Respected Sir/Madam,
I am Rahul Sharma, a student of Class 10 who passed out in 2024. My name has been incorrectly written as “Rahul Sharam” in the Transfer Certificate. The correct name is “Rahul Sharma.”
Kindly correct the same and issue a revised TC. I have attached a copy of my Aadhaar card for verification.
Thanking you.
Yours sincerely,
Rahul Sharma
Roll No: 1234
Contact: 9876543210
Date: 5th April 2025
Sample 2: Spelling Mistake
To,
The Principal,
XYZ School,
Mumbai
Subject: Application for Spelling Correction in TC
Respected Sir/Madam,
My name has been mentioned as “Ankita Sing” in the Transfer Certificate. However, the correct spelling is “Ankita Singh.”
Kindly make the necessary correction and issue the updated document. Relevant documents are attached.
Thanking you.
Yours sincerely,
Ankita Singh
Roll No: 1012
Contact: 9876501234
Date: 5th April 2025
Sample 3: Full Name Correction
To,
The Principal,
Govt. Model School,
Hyderabad
Subject: Full Name Correction in TC
Respected Sir/Madam,
My TC mentions my name as “Vikas R”, but my full name is “Vikas Reddy” as per official records. Kindly update it accordingly.
I am attaching the necessary documents for your verification.
Thanking you.
Yours sincerely,
Vikas Reddy
Roll No: 5566
Contact: 9012345678
Date: 5th April 2025
Sample 4: Name Correction as per Birth Certificate
To,
The Principal,
St. Mary’s School,
Chennai
Subject: Correction of Name in TC According to Birth Certificate
Respected Sir/Madam,
My name is mentioned as “Neha Kumari” in the TC. As per my birth certificate and Aadhaar card, the correct name is “Nehha Kumari.”
I request you to kindly make the correction and provide an updated TC.
Thanking you.
Yours sincerely,
Nehha Kumari
Roll No: 7721
Contact: 9876009876
Date: 5th April 2025
Sample 5: Surname Typo
To,
The Principal,
St. Xavier’s High School,
Goa
Subject: Application for Surname Correction in TC
Respected Sir/Madam,
My surname has been misspelled as “Desuza” instead of “D’Souza” in the TC. Kindly correct the error and reissue the certificate.
I am enclosing my Aadhaar card for your reference.
Thanking you.
Yours sincerely,
Maria D’Souza
Roll No: 3344
Contact: 9001234567
Date: 5th April 2025
Sample 6: Parent Request for Correction
To,
The Principal,
Sunrise Public School,
Bangalore
Subject: Name Correction in TC (Requested by Parent)
Respected Sir/Madam,
I am the father of Aarav Jain, a student of Class 12 (Batch 2023). His name has been incorrectly written as “Arav Jain” in the Transfer Certificate.
Please correct it to “Aarav Jain” and issue a revised certificate. Supporting documents are attached.
Thanking you.
Yours sincerely,
Ramesh Jain (Father of Aarav Jain)
Contact: 9098765432
Date: 5th April 2025
Sample 7: Legal Name Change
To,
The Principal,
Delhi Public School,
Delhi
Subject: Name Correction in TC after Legal Change
Respected Sir/Madam,
I have legally changed my name from “Ritika Verma” to “Ritika Ahuja”. I request you to update the same in my TC and provide the revised document.
I have attached the Gazette notification, affidavit, and Aadhaar card for your verification.
Thanking you.
Yours sincerely,
Ritika Ahuja
Roll No: 4455
Contact: 8887654321
Date: 5th April 2025
Tips Before Submitting Your Application
- ✔️ Attach supporting documents (Aadhaar, Birth Certificate, Marksheet, Legal Proof if applicable).
- ✔️ Ensure the correct spelling appears consistently across all attached documents.
- ✔️ Keep a copy of your application for future reference.
- ✔️ Ask for an acknowledgment or receipt if submitting in person.