What is Simple Leave Application?
A simple leave application is a formal letter or email that an employee sends to their employer or supervisor to request time off from work for a specific period. This application typically includes the following information:
- Employee’s Details: Full name, address, email address, and phone number.
- Date: The date on which the leave application is written.
- Recipient’s Details: Name, position, and organization of the person to whom the application is addressed.
- Subject: Brief description of the purpose of the letter (e.g., “Leave of Absence Request”).
- Reason for Leave: A concise explanation of why the employee is requesting time off. This could be for personal reasons, medical treatment, family emergencies, vacation, etc.
- Leave Dates: The specific dates the employee plans to be away from work, including the start and end dates.
- Assurances: A statement ensuring that the employee will handle pending tasks or delegate responsibilities to ensure a smooth workflow during their absence.
- Contact Information: Information on how the employee can be reached during their leave period for any urgent matters.
- Closing: A polite closing remark expressing gratitude for consideration and awaiting a response.
- Signature: The letter should be signed by the employee.
Sample Format 1
Dear Mr./Ms. ______;
I am writing this letter to follow up on on the leave that I had intimated to you about on ______ for the days from ______ through to ______ due to ______. Please consider this as my leave application to you of the reason for my leave.
Please let me know if I you require any other information or if you have any further questions.
Thank you very much for your consideration in this matter.
Sincerely,
(put your sign/signature here)
Your Name (written out)
Sample Format 2
Subject: Leave of Absence Request
Dear [Recipient’s Full Name],
I am writing to request a leave of absence from [Start Date] to [End Date] due to [Reason for Leave].
During my time away, I will ensure that my current tasks are either completed or handed over to a colleague for continuity. I am prepared to assist in training a team member or providing necessary documentation to help maintain productivity in my absence.
Understanding the importance of my role within the team, I will take all necessary steps to minimize any disruptions caused by my leave. I will remain accessible via email or phone to address any urgent matters or queries.
I would appreciate your approval of this leave request and am open to discussing any further details or arrangements needed during my absence.
Thank you for considering my request. I await your response.
Warm regards,
[Your Full Name]
[Your Position/Title, if applicable]
Sample Format 3
Subject: Leave Request
Dear [Supervisor’s Name],
I am writing to request leave from [Start Date] to [End Date] due to [Reason for Leave].
I will ensure my tasks are completed or covered during my absence.
Thank you for your consideration.
Sincerely,
[Your Name]
Sample Format 4
Subject: Leave Request
Dear [Supervisor’s Name],
I would like to request leave from [Start Date] to [End Date] due to [Reason for Leave].
Thank you for considering my request.
Sincerely,
[Your Name]
Sample Format 5
[Your Name]
[Date]
[Supervisor’s Name]
[Company/Organization Name]
Subject: Leave Request
Dear [Supervisor’s Name],
I am requesting leave from [Start Date] to [End Date] due to [Reason for Leave].
Thank you.
Sincerely,
[Your Name]